Free Invoice Generator for Recruiters
Bill for candidate placement fees and headhunting services. Build and download professional PDF invoices in 60 seconds. No login, no credit card required.
Trusted by 10,000+ businesses.
Everything You Need for Your Recruiting Fee Invoice
to Get Paid Faster
Use our free online recruiting fee invoice generator to create and download professional PDFs. These tools help you send your recruiting fee invoice and get paid faster.
Insert PayNow Links Direct to Invoices
Provide HR departments with a seamless, professional digital payment link to settle your placement fees.
Send Invoices Directly
Skip the download folder. Once your invoice is ready, email the finished PDF straight to your client from inside SmoothLedger — no separate email client required.
Saved Client CRM
Save your corporate clients and their specific hiring managers' billing contacts for fast generation.
Real-Time Tracking
Know exactly where things stand. Get notified the moment your client opens, views, or clicks the payment link on an invoice you've sent.
100% White-Label
Upload your own logo, set custom brand colors and choose from premium invoice templates so every invoice you generate looks like it came from an in-house design team.
Ditch Manual Recruiting Fee Invoices in Word & Excel
Manually building each invoice in Word or Excel costs you time, breaks your formatting, and makes your recruiting fee invoice look less professional. It's time for an upgrade.
The Old Way
- Document CreationManually calculating 20% placement fees based on complex executive base salaries.
- Client ManagementSearching through LinkedIn messages to find the exact hiring manager's billing address.
- ProfessionalismGeneric, clunky templates that look copy-pasted.
- Payment TrackingGuessing who owes you money this month.
With SmoothLedger
- Document CreationAuto-calculated recruiting fee invoices from a free generator, done in seconds.
- Client ManagementSecure cloud CRM — select a saved client in one click.
- ProfessionalismPremium invoice templates, custom colors, and your brand logo.
- Payment TrackingDashboard status tags (Draft, Sent, Paid).
How to Create a Recruiting Fee Invoice (in 3 Steps)
Go from zero to a professional, downloaded PDF in under a minute.
1. Fill in Your Details
Enter your recruiting agency details and the client company's Accounts Payable info.
2. Add Your Line Items
Itemize the placed candidate's name, their base salary, and your calculated placement fee. The totals, taxes, and discounts are calculated automatically.
3. Download Your PDF
Hit the download button to instantly get a professional, high-resolution PDF invoice, ready to send to your client.
Frequently Asked Questions
Everything you need to know about creating a recruiting fee invoice — from getting started to billing best practices.
How should I format a placement fee line item?
Can I bill for a retained search upfront?
Where should I outline my guarantee or refund policy?
Is this recruiting fee invoice generator really free?
Is my client's financial data safe?
Does it support my local currency?
Ready to create your Recruiting Fee Invoice?
Join thousands of businesses using SmoothLedger's Recruiting Fee Invoice generator to automate their billing and look like a premium business.
More Free Tools From SmoothLedger
Billing is more than invoices. Quote the job, invoice it, and pay your team — all in one place.
Free Invoice Templates Built for Every Business
Generate perfect, industry-standard invoice no matter what you do. Find your specific profession below to start with a tailored invoice template.